Personal Assistant – Maternity cover £ 17.80 ph plus holiday pay- Westend

Currently seeking a dedicated and experienced Personal Assistant to work in Higher Education. This is a busy and varied role which will require someone who can think out of the box. This role is working Directly for an Associate Dean but liaising a wider variety of people within the University and also external contacts. This will suit a  PA with experience, who is I T literate and has strong organisational and administrative skills. An interest in creative digital technology technology will make this a good match!

 

The PA will be responsible for the following:

  • Extensive diary management including co-ordinating activities, events and travel
  • Liaise with various Heads of Departments to organise and implement committee meetings, funding projects and events.
  • To plan the yearly PHD cycle which will include extensive interview scheduling , scholarship applications
  • Prepare agendas and distribution to various Heads of Departments
  • To work with in the team to retrieve, research and collate information from a range of sources both internally and externally.
  • To Project Manage department events
  • Format and produce high quality letters, minutes, memos and reports
  • Reconcile credit card and expenses

 

The PA will have the following attributes:

  • Be friendly and approachable, team player
  • Be highly organised and priority driven
  • Have a high level of accuracy and an eye for detail
  • Be a proactive problem solver
  • Have experience taking Minutes of Meetings
  • Be a problem solver
  • Be technologically savvy
  • Outstanding communication skills
  • Experience in formatting and writing reports