PA/Receptionist – Property Co – Mayfair to £24k p.a.

Our client, a well-established property company, requires an experienced, well presented and highly articulate Sec/PA/Receptionist to join the team at their busy West End office. Based in the main reception area, it can be a very fast paced environment, dealing with all visitors and incoming calls and directing as necessary. They are seeking a well educated person with a minimum of 18 months relevant experience, as in addition to the usual reception duties, a high degree of accuracy is necessary in order to carry out the required PA duties for two heads of department. Summary of Duties: (These will be split approximately 60% reception / 40% PA.) Reception:

  • FOH, meet and greet visitors and directing as required.
  • Operating swithboard, screening calls as required and actioning/forwarding urgent/confidential messages.
  • Sorting in-bound mail and processing out-bound mail.
  • Organising couriers and logging bookings
  • Responding to in-bound e-mail enquiries and forwarding as appropriate
  • Booking meetings and setting up / clearing boardroom
  • General office administrative support, including correspondence typing and documentation printing and preparation
  • Ad-hoc duties and errands

PA:

  • Providing administrative personal assistance to two Heads of Department.
  • Typing and processing of emails, letters, scanning, faxes, photocopying and general office administration.
  • Researching property locations online.
  • Printing out maps and marking boundaries.
  • Obtain Title Deeds from Land Registry.
  • Organise meetings and calls.
  • Note messages in a spreadsheet and pass them on (via email and telephone).

Person Specification:

  • Polite, courteous, well spoken, with confident telephone manner
  • Excellent presentation, spelling and grammar
  • Good level of education (graduate candidates preferred)
  • Good IT/MS Office skills. 55 wpm typing speed minimum.
  • Well organised, able to prioritise and multitask
  • Able to work under pressure, with excellent attention to detail
  • Able to both take instruction, but also use own initiative as required
  • Hardworking
  • Previous experience of operating a switchboard

Desirable skills/attributes:

  • Previous experience in a Property Company
  • Experience of Qube, (property software)
  • Good sense of humour

Office hours 09:00 to 18:00 with one hour for lunch.